Teams cloud meeting recording – 101

As per the announcements came out about a month ago, Cloud recording features have been added to Microsoft Teams as a progression roll out. This is a much anticipated development and way too rich and comprehensive tool set compared to Skype for Business meeting recording features.

We all understand this is a pure cloud feature and can be enabled easily but knowing its ground rules is paramount for any new service added to your organisations.

Here is a summary of the service from the well-documented Microsoft source;

Prerequisites for Teams cloud meeting recording

For a Teams user’s meetings to be recorded, Microsoft Stream must be enabled for the tenant. In addition, the following prerequisites are required for both the meeting organizer and the person who is initiating the recording:

  • User has an Office 365 Enterprise E1, E3, or E5 license
  • User needs to be licensed for Microsoft Stream
  • User has Microsoft Stream upload video permissions
  • User has consented to the company guidelines, if set up by the admin
  • User has sufficient storage in Microsoft Stream for recordings to be saved
  • User has TeamsMeetingPolicy-AllowCloudRecording setting set to true
  • User has TeamsMeetingPolicy.AllowTranscription setting set to true, so user can choose whether to automatically transcribe the recordings
  • User is not an anonymous, Guest, or federated user in the meeting

Out of all above, Microsoft Streams as the storage component of this service plays a huge feature control role so we will deep dive in to it;

Microsoft Streams Licensing

Streams is cloud only per user licensing model with different capabilities based on the subscription types as below;

Office 365 subscription

 

Feature Office
365 Kiosk
Enterprise E1
Education E1
Enterprise E3
Education E3
Enterprise E5
Education E5
Office 365
feature add-on
View videos
Upload videos
Search automatically
generated transcripts
In-video face detection
Timeline view of where
faces appear

NOTE: Microsoft Stream is not included in the Business Premium or Business Essentials plans.

Standalone Plans

These plans can be purchased for non-subscription users;

Feature Stream Plan 1 Stream Plan 2
Upload videos
Search automatically generated transcripts
In-video face detection
Timeline view of where faces appear

See licensing in detail here

Adding a Streams license will not end the planning process as the amount of storage required also to be determined. Microsoft adds 500 GB base storage per tenant when you enable the service. Each user licensed with a valid Streams license will get 0.5 GB added on top of the base allocation. So, do the calculation based on the size of your organisation…

If the default storage allocation is not sufficient, you can buy additional storage as an add-on

Hope this article is helpful to understand the Teams cloud meeting recording planning process as a quick reading…

 

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