As per the announcements came out about a month ago, Cloud recording features have been added to Microsoft Teams as a progression roll out. This is a much anticipated development and way too rich and comprehensive tool set compared to Skype for Business meeting recording features.
We all understand this is a pure cloud feature and can be enabled easily but knowing its ground rules is paramount for any new service added to your organisations.
Here is a summary of the service from the well-documented Microsoft source;
Prerequisites for Teams cloud meeting recording
For a Teams user’s meetings to be recorded, Microsoft Stream must be enabled for the tenant. In addition, the following prerequisites are required for both the meeting organizer and the person who is initiating the recording:
- User has an Office 365 Enterprise E1, E3, or E5 license
- User needs to be licensed for Microsoft Stream
- User has Microsoft Stream upload video permissions
- User has consented to the company guidelines, if set up by the admin
- User has sufficient storage in Microsoft Stream for recordings to be saved
- User has TeamsMeetingPolicy-AllowCloudRecording setting set to true
- User has TeamsMeetingPolicy.AllowTranscription setting set to true, so user can choose whether to automatically transcribe the recordings
- User is not an anonymous, Guest, or federated user in the meeting
Out of all above, Microsoft Streams as the storage component of this service plays a huge feature control role so we will deep dive in to it;
Microsoft Streams Licensing
Streams is cloud only per user licensing model with different capabilities based on the subscription types as below;
Office 365 subscription
| Feature | Office 365 Kiosk |
Enterprise E1 Education E1 |
Enterprise E3 Education E3 |
Enterprise E5 Education E5 |
Office 365 feature add-on |
|---|---|---|---|---|---|
| View videos | • | • | • | • | • |
| Upload videos | • | • | • | • | |
| Search automatically generated transcripts |
• | • | |||
| In-video face detection | • | • | |||
| Timeline view of where faces appear |
• | • |
NOTE: Microsoft Stream is not included in the Business Premium or Business Essentials plans.
Standalone Plans
These plans can be purchased for non-subscription users;
| Feature | Stream Plan 1 | Stream Plan 2 |
|---|---|---|
| Upload videos | • | • |
| Search automatically generated transcripts | • | |
| In-video face detection | • | |
| Timeline view of where faces appear | • |
See licensing in detail here
Adding a Streams license will not end the planning process as the amount of storage required also to be determined. Microsoft adds 500 GB base storage per tenant when you enable the service. Each user licensed with a valid Streams license will get 0.5 GB added on top of the base allocation. So, do the calculation based on the size of your organisation…
If the default storage allocation is not sufficient, you can buy additional storage as an add-on
Hope this article is helpful to understand the Teams cloud meeting recording planning process as a quick reading…
