Teams cloud meeting recording – 101

As per the announcements came out about a month ago, Cloud recording features have been added to Microsoft Teams as a progression roll out. This is a much anticipated development and way too rich and comprehensive tool set compared to Skype for Business meeting recording features.

We all understand this is a pure cloud feature and can be enabled easily but knowing its ground rules is paramount for any new service added to your organisations.

Here is a summary of the service from the well-documented Microsoft source;

Prerequisites for Teams cloud meeting recording

For a Teams user’s meetings to be recorded, Microsoft Stream must be enabled for the tenant. In addition, the following prerequisites are required for both the meeting organizer and the person who is initiating the recording:

  • User has an Office 365 Enterprise E1, E3, or E5 license
  • User needs to be licensed for Microsoft Stream
  • User has Microsoft Stream upload video permissions
  • User has consented to the company guidelines, if set up by the admin
  • User has sufficient storage in Microsoft Stream for recordings to be saved
  • User has TeamsMeetingPolicy-AllowCloudRecording setting set to true
  • User has TeamsMeetingPolicy.AllowTranscription setting set to true, so user can choose whether to automatically transcribe the recordings
  • User is not an anonymous, Guest, or federated user in the meeting

Out of all above, Microsoft Streams as the storage component of this service plays a huge feature control role so we will deep dive in to it;

Microsoft Streams Licensing

Streams is cloud only per user licensing model with different capabilities based on the subscription types as below;

Office 365 subscription

 

Feature Office
365 Kiosk
Enterprise E1
Education E1
Enterprise E3
Education E3
Enterprise E5
Education E5
Office 365
feature add-on
View videos
Upload videos
Search automatically
generated transcripts
In-video face detection
Timeline view of where
faces appear

NOTE: Microsoft Stream is not included in the Business Premium or Business Essentials plans.

Standalone Plans

These plans can be purchased for non-subscription users;

Feature Stream Plan 1 Stream Plan 2
Upload videos
Search automatically generated transcripts
In-video face detection
Timeline view of where faces appear

See licensing in detail here

Adding a Streams license will not end the planning process as the amount of storage required also to be determined. Microsoft adds 500 GB base storage per tenant when you enable the service. Each user licensed with a valid Streams license will get 0.5 GB added on top of the base allocation. So, do the calculation based on the size of your organisation…

If the default storage allocation is not sufficient, you can buy additional storage as an add-on

Hope this article is helpful to understand the Teams cloud meeting recording planning process as a quick reading…

 

New apps in Microsoft Teams…

There are no two days same in Microsoft Teams side as it evolves. Now, we get bunch of new apps in the app store as per the recent announcement

Here is the one stop portal to search all available apps for Temas listed in AppSource ;

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Some new additions;

SoapBox: Build meeting agendas and follow up easily from within Microsoft Teams.

Jell: Jell helps you manage your standups and check-ins to know what everyone’s working on.

Mural: Think and collaborate visually. With Mural, bring your digital workspace for innovation into Microsoft Teams.

Kronos: Kronos Bot is your personal assistant for daily routine time and labor management tasks. It gives you a way to interact with Kronos Workforce Dimensions using natural language.

Workboard: With Workboard’s Active Strategy Management solution, your team can set, measure and execute strategic priorities faster.

RememberThis: Avoid forgetting about important conversations, preventing them from disappearing in a stream of new content. By setting custom time-based reminders, RememberThis will add a reply to the conversation, bringing it back into your Activity Feed.

Freshdesk: Stay on top of your customer support tickets right in Microsoft Teams. The Freshdesk bot will notify you of important ticket related updates and you can respond to them directly from Teams.

SignEasy: Sign or send documents for signature without leaving Teams.

SIMON: SIMON is an AI chatbot that helps IT Ops manage their Microsoft cloud services right from Microsoft Teams.

Cloudbot for Azure: Cloudbot connects your Azure backend services directly to your development environment or devops teams.

Some updated apps;

PlannerPlanner continues to add new features to the Teams integration. With this recent update, you can now include Schedule and Chart views in your Planner tab.

MeekanMeekan has improved their Teams bot by releasing a new version that includes new capabilities to book meetings between colleagues and customers as well as improvements to the overall user experience.

Site 24×7: Site24x7 provides flexible uptime and performance monitoring for the cloud. Now, in addition to getting notifications about incidents in Teams, you can add a custom dashboard as a tab to view and communicate on Site24x7 data right in Teams.

Enjoy new additions…

Microsoft Teams Mobile App Update 06/05/2018…

Microsoft Teams has been keeping up with the roadmap on PC as well as mobile client, so here is the latest update from mobile app side.

Below is just a summary of the full announcement  published on 31/05/2018.

Meetings & Calling Experiences

  • Join calls and meetings – initiate, receive, or join 1:1 calls and scheduled meetings via audio (VoIP), video or phone* with team members or others outside your organization.  If you need to add more participants to an ongoing conversation, the Teams mobile app allows you to search for additional members or enter a phone number to join a call or meetings.  (*Note: requires Phone System and/or Audio Conferencing)
  • Share content & control presentations – share your iPhone or iPad screen, images, or live video stream with others meeting attendees.  Additionally, attendees can view presentations, request control and advance slides.  Alternatively, they can view the presentation in a private mode and skip ahead. Coming soon, you will be able to share Android screen, and files from cloud storage apps including OneDrive and SharePoint, directly in the mobile client.
  • Transfer calls and configure call forward and simultaneous ring – once in call, transfer individual calls to another team member or a phone number.  You can also, configure call forwarding and simultaneous ring settings in the mobile client to ensure you don’t miss important calls. 
  • Check voicemail –  retrieve all voicemail messages and transcripts*. You can also configure your settings such as changing your voicemail greeting directly in the mobile client.  (*Note: requires a license to Phone System in Office 365) 

Network & battery optimization

  •  Bandwidth Optimization –  When you happen to cross a poor internet network while in a meeting, the Teams app gives you the option to ‘Call me back’ at a number you’ve set or re-join via a phone call.   Additionally, Teams will prompt with you with the option to switch from video to audio – giving you continued good audio quality
  • Battery Optimization – Teams proactively monitors your battery life and gives you options to reduce the consumption of your battery.  During a meeting Teams will prompt you to switch from video to audio mode and also provides you the option of turning off all incoming video from others.